Purchasing
Purchase order to general ledger
PO, receipt, invoice, and GL
Walk through purchase order, goods receipt, supplier invoice, and general ledger entries in a NexWave-style screen, no login required.
Follow the mock NexWave screens from a new purchase order through goods receipt, supplier invoice, and general ledger. Use Save and Create on each step, or read the procurement overview below.
Try it in your browser
The mock screen below is fully interactive: follow the cyan highlight and arrows, then read each procurement step explained underneath the preview.
Steps in this demo
Use the interactive preview above: click the controls in the mock NexWave screen. The cyan highlight and arrow show where to click next. One step appears below at a time as you move through the demo.
Step 1 of 4
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Save the purchase order
Press Save in the toolbar to submit the purchase order to your supplier. Line items, rates, and totals stay on one document.
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Record goods receipt
Use Create ▾ → Purchase Receipt, then Save. Received quantities update stock at the warehouse.
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Save the purchase invoice
Choose Create ▾ → Purchase Invoice, then Save and confirm with Yes. Accounts payable reflects the supplier bill.
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View the general ledger
Open Create ▾ → Accounting Ledger to see debit and credit entries for the voucher. Press New order to restart from a fresh purchase order.
Procurement
From purchase order to posted ledger
The interactive demo follows the document chain your buying and finance teams use when stock arrives and suppliers are paid. Each step updates inventory and accounts on one platform.
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1
Raise the purchase order
Select a supplier, add line items with quantities and rates, and submit the order so warehouse and accounts know what is on its way.
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2
Receive goods
Create a purchase receipt against the order to record accepted quantities into the target warehouse and update on-hand stock.
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3
Post the purchase invoice
Match the supplier invoice to the receipt, confirm submission, and move the balance to creditors with the correct tax treatment.
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4
Review the general ledger
Open the accounting ledger report to see debit and credit entries for stock received and amounts owed to the supplier.
Built for buying and finance teams
Wholesale, manufacturing, and multi-site operators use NexWave purchasing to replace disconnected PO spreadsheets and manual stock updates.
- ✓ Purchase orders with supplier-specific pricing and lead times
- ✓ Goods receipt tied to warehouse and valuation accounts
- ✓ Purchase invoices that post straight to the general ledger
Common questions
What does this procurement demo show?
You walk through a realistic NexWave buying flow: purchase order to Warehouse Stationery Ltd, purchase receipt into stock, submitted purchase invoice, and general ledger entries for creditors and stock received.
Do I need a NexWave login?
No. The walkthrough runs entirely in your browser on sample data. Book a demo or explore Essentials when you want to run purchasing on your own company.
How does purchasing connect to sales?
Stock received on purchase receipts is the same inventory that sales orders and pick lists draw from. Try the sales order demo to see outbound fulfilment after goods are on hand.
Ready to run purchasing on your own data?
Book a guided walkthrough with our team or explore NexWave Essentials with transparent regional pricing.
Explore more demos
More module walkthroughs are on the demos hub, including purchase orders, manufacturing, and accounting.
Back to all demos