Equipment Hire Edition
ERP Built for
Equipment Hire Businesses
Real-time asset availability, flexible hire contract billing, servicing workflows, and utilisation analytics, NexWave gives equipment hire businesses a connected platform that maximises asset productivity and revenue.
NexWave, Live snapshot
Industry Challenges
The real cost of the wrong system for equipment hire
The equipment hire sector has complexity that generic ERP simply wasn't built for. Here's where it hurts most, and how it affects your bottom line.
Real-Time Asset Availability & Double-Booking Prevention
A double-booked piece of equipment creates a guaranteed customer failure. Without a real-time availability calendar that accounts for hire periods, turnaround time, and service downtime, availability promises are best guesses, and occasionally wrong.
Servicing & Maintenance Between Hire Cycles
Every piece of equipment returned from hire needs to be inspected, cleaned, and serviced before it goes back out. Without a system that automatically triggers a service workflow on return and prevents re-hire until the equipment is certified ready, safety and reliability are compromised.
Damage Assessment & Customer Charges
When hired equipment comes back damaged, you need photographic evidence, a clear damage charge policy, and fast invoicing, before the customer disputes the claim. Without a structured damage recording workflow on return, recovering damage costs becomes a lengthy negotiation.
Flexible Billing Across Daily, Weekly, Monthly & Long-Term Rates
A hire fleet might have daily rates, weekly rates, monthly rates, minimum hire periods, delivery charges, and operator costs, often applied differently per customer. Getting all of this into a single invoice without manual calculation is impossible without a hire-specific billing engine.
Asset Depreciation & Fleet Replacement Planning
Equipment depreciates differently depending on hire intensity. Without asset management that tracks actual usage hours or cycles against expected asset life, replacement decisions are based on age alone, leading to both premature and overdue replacements.
Contract, Bond & Insurance Management
Hire agreements involve signed contracts, security bonds, equipment insurance, and sometimes third-party liability cover. Without systematic contract and document management linked to each hire, disputed bonds and uninsured damage events are inevitable.
Implementation
Live in 8–12 weeks
Our proven implementation methodology has delivered a 99% go-live success rate. We handle the complexity so you can focus on running your business.
Discovery & Planning
Weeks 1–2, Requirements workshops across your key teams. Process mapping, data audit, and configuration blueprint signed off before build begins.
Core Configuration
Weeks 3–4, System configured to your business rules, product structures, and workflows. Historical data migrated and validated.
Integrations & Training
Weeks 5–6, Shopify, Xero, and other integrations activated. Role-based training delivered across all key user groups.
Testing & Go-Live
Weeks 7–8, Full UAT, parallel running, and hypercare support through your first live operating cycle. We stay close until your team is confident.
Platform Modules
Everything your equipment hire business needs, fully connected
NexWave is configured for the specific demands of equipment hire, with the workflows, compliance tools, and integrations your team needs built in from day one.
Hire Management & Availability Calendar
Real-time availability calendar per asset with hire period blocking, turnaround time buffers, and service-hold status. Drag-and-drop booking with instant conflict detection.
Asset Register & Lifecycle Tracking
Full asset register with purchase cost, current depreciation, maintenance history, usage tracking, and expected replacement date. Link assets to their complete hire, service, and damage history.
Servicing & Maintenance Workflows
Automatic service job creation on equipment return. Pre-hire inspection checklists, defect recording, parts used in service captured against asset record, and re-hire clearance workflow.
Field Services & Breakdown Response
Dispatch technicians to breakdowns on hire, capture repair time and parts consumed, and calculate customer liability for operator-caused damage, all connected to the hire contract.
Order Management & Contracts
Hire contract creation with flexible rating, delivery and collection scheduling, bond and insurance document attachment, and customer portal for self-service bookings and contract downloads.
CRM & Account Management
Customer and site history, preferred equipment lists, credit terms, and automated rehire reminders for customers whose contracts are expiring, turning one-off hires into repeat relationships.
Accounting & Recurring Billing
Automated periodic billing for long-term hire contracts, damage charge invoicing, bond refund processing, and Xero integration. Accurate revenue recognition across hire periods that span accounting months.
Analytics & Fleet Performance
Asset utilisation rates, revenue per asset, downtime by cause, hire duration distribution, most in-demand equipment, and fleet ROI dashboards, giving management the data to grow the right assets.
Interactive
Try NexWave in your browser
Open a guided walkthrough on a sample screen, no login required. More module demos are on the way.
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Purchasing
Purchase order to general ledger
PO, receipt, invoice, and GL
Walk through purchase order, goods receipt, supplier invoice, and general ledger entries in a NexWave-style screen, no login required.
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Manufacturing
Manufacturing works order
Plan, WO, job card, and receipt
Walk through production plan from sales orders, work order, material transfer, job card, and finished goods in a NexWave-style screen, no login required.
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Accounting
Accounting & financial reports
P&L, balance sheet, and dashboard
Walk through home, accounting workspace, profit and loss, balance sheet, and accounts dashboard in a NexWave-style screen, no login required.
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CRM
CRM pipeline
Lead to sales order
Walk through lead, prospect, opportunity, quotation, and sales order in a NexWave-style screen, no login required.
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Coming soon
Field Services
Field service dispatch
Schedule, van stock, and job billing
Plan jobs, equip technicians, and close work orders with parts and time captured on one platform.
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Analytics
Business intelligence
Dashboards and KPIs
Walk through selling KPIs, dashboard charts, and a customisable Sales Order Analysis report in a NexWave-style screen, no login required.
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Get Started
See NexWave working for your equipment hire business
Book a personalised demo with one of our equipment hire specialists. We'll walk through the modules most relevant to your specific operation.
From NZ$415/month · 8–12 week implementation · 99% go-live success rate · No hidden fees
Talk to our team today: